01
Cover page with your business and record period
A clickable contents page: click any sheet to jump to it (bookmarks too)
For UK cafés, restaurants, takeaways & caterers
7 reasons to keep your food safety records in one tidy set
The food safety officer asks to see your temperature and cleaning records, and they are on scraps of paper or nowhere at all. These Food Safety Record Sheets are a fillable PDF with every everyday record a UK kitchen keeps in one tidy A4 set: fridge and freezer temperatures, cooking, hot holding, cooling, deliveries, probe checks, cleaning, training, allergens and a 4-weekly review.
- Fillable PDF + print version
- Filled-in example
- Start Here page
- One-off price, no subscription
Pages from the included filled-in example. All names and figures are fictional.
16A4 pages
14allergen matrix for every dish
3versions: fillable, example, print
The list
Why a ready-made log book beats loose paper
02
Start Here page
What the records do, why you can rely on them and a 3-step plan, with the official sources
Get the sheets · £7.99 Instant download · fill on screen or print
03
Business details and key contacts, with the key temperatures at a glance
Daily diary for opening and closing checks
Plus a weekly opening and closing checklist you can edit
Fridge and freezer temperature record
Up to 4 units, AM and PM, a whole month on one page, with an action column
Cooking and reheating, hot holding and cooling records
With the core temperature and time targets printed on each sheet
Deliveries and goods in (chilled
Frozen, packaging, dates) and probe thermometer checks in iced and boiling water
Get the sheets · £7.99 Instant download · stuck? Email us for help
Compare
Three ways to keep these records
| Feature | Loose paper | A blank notebook | This sheets |
|---|---|---|---|
| Cover page with your business and record period | ✗No | ~ If you rule it up | ✓ Ready-made |
| Start Here page | ✗No | ~ If you rule it up | ✓ Ready-made |
| Daily diary for opening and closing checks | ✗No | ~ If you rule it up | ✓ Ready-made |
| Fridge and freezer temperature record | ✗No | ~ If you rule it up | ✓ Ready-made |
| Cooking and reheating, hot holding and cooling records | ✗No | ~ If you rule it up | ✓ Ready-made |
| Cost | Free, plus your time | Free, plus your time | £7.99 once |
What's inside
Everything you download
4 files
- PDF Food-Safety-Record-Sheets-BLANK.pdfthe fillable record sheets, 16 A4 pages (cover, Start Here and 14 sheets)
- PDF Food-Safety-Record-Sheets-EXAMPLE.pdfthe same sheets filled in for a fictional café, so you can see what good records look like
- PDF Food-Safety-Record-Sheets-PRINT.pdfa clean version without boxes, for printing and filling in by hand
- PDF Start-here.pdfa short guide to filling in, saving and printing
Also included
- Cleaning schedule (what, how, product, contact time, who) and a weekly cleaning record
- Staff training record with refresher dates, and a 14-allergen matrix for every dish
- 4-weekly review with yes or no questions and what you will change
- premium cover and contents, Start Here page, bookmarks, a separate PRINT file and a filled-in EXAMPLE from a fictional…
Good to know
- Dates are DD/MM/YYYY. Save a copy after each session, and keep old records
- A video tutorial is coming to our YouTube channel. Questions? Message PHKSheets
Is it right for you?
Made for some, honestly not for others
A good fit if you…
- UK cafés, restaurants, pubs, takeaways, home bakers, caterers, food trucks and market stalls, and for care home, nursery and school kitchens
- prefer a fillable PDF or printed sheets on a clipboard
- want to pay once, not another subscription
Not for you if you…
- you need the safe methods or a HACCP plan itself
- an app with alerts
How it works
Three steps, about 15 minutes to set up
- 1
Open Food-Safety-Record-Sheets-BLANK.pdf in Adobe Acrobat Reader…
- 2
Every day
Tick the opening and closing checks and record fridge, cooking and hot holding temperatures. Press Tab to move to the next box, click a tick box to tick it, then save. Or use the printed sheets
- 3
Every 4 weeks
Do the review sheet. Then save a fresh copy of the BLANK file for the next period and keep the old one
Fillable on a computer in Adobe Acrobat Reader (freeRecommended) and in Chrome, Edge and Firefox. We tested typing, ticking, saving and reopening in the PDF engines these browsers use
On a MacAdobe Acrobat Reader is recommended. Apple Preview and phone or tablet PDF apps handle forms differently, so fill in one page and save as a test first
Prints on A4Choose "Actual size" in the print settings
Standard PDFNo macros, no account, no subscription
- Instant download
- Fillable + print versions
- Start-here guide
The offer
Ultimate Food Safety Record Sheets UK
£7.99one-off · no subscription
- The fillable record sheets, 16 A4 pages (cover, Start Here and 14 sheets) (Food-Safety-Record-Sheets-BLANK.pdf)
- The same sheets filled in for a fictional café, (Food-Safety-Record-Sheets-EXAMPLE.pdf)
- A clean version without boxes, for printing and filling in by hand (Food-Safety-Record-Sheets-PRINT.pdf)
- A short guide to filling in, saving and printing (Start-here.pdf)
- Licensed for use within one business or household
Price includes VAT where applicable — calculated at checkout. Secure checkout by Payhip.
Questions? Email info@phkmedia.co.uk
Stuck after you buy? We'll help you set it up.
Digital download, nothing is posted. These sheets are a record-keeping tool. Terms & licence.
FAQ
Questions people ask
Is this the official SFBB pack?
No. SFBB is free from the Food Standards Agency and sets out your safe methods. These sheets are an independent set of records you can use alongside it or alongside your own HACCP-based system.
What if a sheet is full?
Each sheet covers a set period (for example one month of fridge temperatures). Save a fresh copy of the BLANK file, or print extra pages from the PRINT file.
Does it work in Scotland?
Yes. The sheets show the Scottish reheating temperature of 82°C. Food Standards Scotland has its own CookSafe system, which these records can sit alongside.
What happens after I pay?
This is a digital product. Nothing physical will be shipped. Your download link appears straight after checkout and is also emailed to you.
Can I get help if I'm stuck?
Yes. Message us at info@phkmedia.co.uk and we'll help you set it up.