01
Earliest new rent date for each tenancy
A full year after the tenancy start or the last increase, whichever is later (including increases made before 1 May 2026)
For UK landlords & small letting agents
7 reasons to plan every section 13 rent rise on time
Since 1 May 2026, rent increases for most private tenancies in England must go through section 13: Form 4A, at least 2 months' notice, once a year and never in the first year. Miss a date and the increase waits. This planner works out every date for every tenancy, so you know what to serve and when.
- Excel & Google Sheets, no macros
- Example + blank file
- Start-here guide
- One-off price, no subscription
Screens from the included example file. All names and figures are fictional.
200tenancies
600rent changes and 600 adverts
10point Form 4A checklist
0macros, add-ons or subscriptions
The list
Why a ready-made planner beats paper and a blank spreadsheet
02
Serve-by date
The last day to serve Form 4A for at least 2 months' notice, with a "serve soon" warning you can set
Get the planner · £10.99 Instant download · Excel & Google Sheets
03
Status for every tenancy
Planned, Serve Form 4A soon, Serve-by date passed, Notice served, Challenged at tribunal, Add to Rent History, Done or No increase planned
Checks before you serve
Too early, under 2 months' notice, new rent not higher, start date not on the rent day, and text in a date or rent
Rent History
Every past rent change, with the previous increase, the change % and a check for increases less than a year apart
Market Evidence
Similar homes advertised nearby, with a time window, an average per property and an Above / Within flag
Form 4A Notice Planner
Pick a property and get the landlord, tenant, address, current and new rent, dates and a 10-point checklist on one page
Get the planner · £10.99 Instant download · stuck? Email us for help
Compare
Three ways to keep these records
| Feature | Paper or notes | A blank spreadsheet | This planner |
|---|---|---|---|
| Earliest new rent date for each tenancy | ✗No | ~ If you build it | ✓ Built in |
| Serve-by date | ✗No | ~ If you build it | ✓ Built in |
| Status for every tenancy | ✗No | ~ If you build it | ✓ Built in |
| Checks before you serve | ✗No | ~ If you build it | ✓ Built in |
| Rent History | ✗No | ~ If you build it | ✓ Built in |
| Cost | Free, plus your time | Free, plus your time | £10.99 once |
What's inside
Everything you download
3 files
- XLSX UK-Rent-Increase-Planner.xlsxfilled with fictional example data (11 tenancies, 8 rent changes, 13 adverts) so you can see how it works
- XLSX UK-Rent-Increase-Planner-BLANK.xlsxan empty copy, ready for your own tenancies
- PDF Start-here.pdfone-page quick-start guide, including how to open it in Google Sheets
Also included
- Dashboard: rent roll now and after planned rises, extra per year, next actions (most urgent first), a "What needs your…
- Up to 200 tenancies, 600 rent changes and 600 adverts
Good to know
- A Health check on the Start Here tab and a Check/Status column on every log flag missing or odd entries
- Wales, Scotland and Northern Ireland have different rules. Social housing and some other tenancies are not covered
- Dates show as DD/MM/YYYY
Is it right for you?
Made for some, honestly not for others
A good fit if you…
- UK landlords and small letting agents
- use Excel or Google Sheets on a computer
- want to pay once, not another subscription
Not for you if you…
- need Apple Numbers or mobile-only editing
- want someone to do the records for you
How it works
Three steps, about 5 minutes to set up
- 1
Set up once
Your details on Settings and one row per tenancy (about 5 minutes)
- 2
Add history and plans
Past rent changes, the new rent you have in mind, and local adverts
- 3
Serve and log
Follow the Dashboard, fill in Form 4A from the Notice Planner, record the date served, then log the new rent once it starts
Microsoft Excel2010 or newer (Windows & Mac) and Microsoft 365
Google SheetsFree Google account. Upload the .xlsx, then set the locale to United Kingdom
0
No macrosNothing to enable, no add-ons or subscriptions. Not designed for Apple Numbers or mobile-only editing. A computer is recommended
- Instant download
- Example + blank file
- Start-here guide
The offer
Complete UK Rent Increase Planner
£10.99one-off · no subscription
- Filled with fictional example data (11 tenancies, 8 rent changes, 13 adverts) (UK-Rent-Increase-Planner.xlsx)
- An empty copy, ready for your own tenancies (UK-Rent-Increase-Planner-BLANK.xlsx)
- One-page quick-start guide, including how to open it in Google Sheets (Start-here.pdf)
- Licensed for use within one business or household
Price includes VAT where applicable — calculated at checkout. Secure checkout by Payhip.
Questions? Email info@phkmedia.co.uk
Stuck after you buy? We'll help you set it up.
Digital download, nothing is posted. This planner is a planning aid, not legal advice. Terms & licence.
FAQ
Questions people ask
Does it fill in or send Form 4A?
No. It gives you every detail on one page; use the official Form 4A from gov.uk.
Does it work on a phone?
You can view it in the Google Sheets app, but entering data is easiest on a computer.
What happens after I pay?
This is a digital product. Nothing physical will be shipped. Your download link appears straight after checkout and is also emailed to you.
Can I get help if I'm stuck?
Yes. Message us at info@phkmedia.co.uk and we'll help you set it up.