01
A status for every transfer
Keep, Missing note, Can be disposed of, or a Check message (wrong note type for hazardous waste, outside the season ticket, carrier expired on the day)
For UK small businesses that produce waste
7 reasons to get your waste paperwork out of the drawer
A drawer of waste transfer notes, a skip firm whose licence nobody has checked since last year, and an oil collection with no consignee return. This register keeps your waste duty of care paperwork in one place: which carriers are checked and in date, which notes are missing, and where your waste goes.
- Excel & Google Sheets, no macros
- Example + blank file
- Start-here guide
- One-off price, no subscription
Screens from the included example file. All names and figures are fictional.
100carriers
3,000transfers
30waste types with EWC codes
0macros, add-ons or subscriptions
The list
Why a ready-made register beats paper and a blank spreadsheet
02
Keep-until date per note
2 years for transfer notes and season tickets, 3 years for hazardous consignment notes (change on Settings)
Get the register · £10.99 Instant download · Excel & Google Sheets
03
Carriers
Registration number, tier, expiry, season ticket end and the next register check, with expired and due-soon alerts
Carrier Checks
A dated evidence log of every public register check and its result. A problem shows on the Dashboard
Consignee returns for hazardous waste
The due date (one month after the quarter) and overdue returns flagged
Weight, cost, route (recycled
Recovered, landfill) and the waste hierarchy statement for each note
Waste Streams
Kg, cost, £ per tonne and % recycled or recovered per waste type over 12 months
Get the register · £10.99 Instant download · stuck? Email us for help
Compare
Three ways to keep these records
| Feature | Paper or notes | A blank spreadsheet | This register |
|---|---|---|---|
| A status for every transfer | ✗No | ~ If you build it | ✓ Built in |
| Keep-until date per note | ✗No | ~ If you build it | ✓ Built in |
| Carriers | ✗No | ~ If you build it | ✓ Built in |
| Carrier Checks | ✗No | ~ If you build it | ✓ Built in |
| Consignee returns for hazardous waste | ✗No | ~ If you build it | ✓ Built in |
| Cost | Free, plus your time | Free, plus your time | £10.99 once |
What's inside
Everything you download
3 files
- XLSX Waste-Transfer-Note-Register.xlsxfilled with fictional example data (a joinery workshop, 8 carriers, 63 transfers) so you can see how it works
- XLSX Waste-Transfer-Note-Register-BLANK.xlsxan empty copy, ready for your own records
- PDF Start-here.pdfone-page quick-start guide, including how to open it in Google Sheets
Also included
- Due List: carriers needing action, consignee returns to chase and notes to fix, most urgent first
- Audit Pack: one printable page with carriers in date, notes held, waste sent, hazardous returns and a sign-off box
- Dashboard with a "What needs your attention" list and 4 charts
- Up to 100 carriers, 3,000 transfers, 500 register checks and 30 waste types with EWC codes
Good to know
- A Health check on the Start Here tab and a Check/Status column on every log flag missing or odd entries
- Consignee returns: the receiving site must send them within one month of the end of the quarter it accepted the waste (Hazardous Waste Regulations 2005)
- Digital waste tracking started for permitted receiving sites in England on 1 October 2026; transfer and consignment notes are still needed alongside it for now
- Dates show as DD/MM/YYYY
Is it right for you?
Made for some, honestly not for others
A good fit if you…
- UK small businesses, workshops, trades, shops, offices, cafés and garages that produce waste
- use Excel or Google Sheets on a computer
- want to pay once, not another subscription
Not for you if you…
- need Apple Numbers or mobile-only editing
- want someone to do the records for you
How it works
Three steps, about 15 minutes to set up
- 1
Set up once
Your business, SIC code, waste types and carriers (about 15 minutes)
- 2
Record as you go
One row per collection and one per register check
- 3
Check and act
Open the Dashboard and the Due List, print the Audit Pack when asked
Microsoft Excel2010 or newer (Windows & Mac) and Microsoft 365
Google SheetsFree Google account. Upload the .xlsx, then set the locale to United Kingdom
0
No macrosNothing to enable, no add-ons or subscriptions. Not designed for Apple Numbers or mobile-only editing. A computer is recommended
- Instant download
- Example + blank file
- Start-here guide
The offer
Complete Waste Transfer Note Register
£10.99one-off · no subscription
- Filled with fictional example data (a joinery workshop, 8 carriers, 63 transfers) (Waste-Transfer-Note-Register.xlsx)
- An empty copy, ready for your own records (Waste-Transfer-Note-Register-BLANK.xlsx)
- One-page quick-start guide, including how to open it in Google Sheets (Start-here.pdf)
- Licensed for use within one business or household
Price includes VAT where applicable — calculated at checkout. Secure checkout by Payhip.
Questions? Email info@phkmedia.co.uk
Stuck after you buy? We'll help you set it up.
Digital download, nothing is posted. This register is a record-keeping aid, not legal or environmental advice. Terms & licence.
FAQ
Questions people ask
Does it create the transfer notes?
No. Your carrier gives you the note; this register records it and checks you have it.
Does it check the public register for me?
No. It reminds you when a check is due and keeps your evidence.
Does it work on a phone?
You can view it in the Google Sheets app, but entering data is easiest on a computer.
What happens after I pay?
This is a digital product. Nothing physical will be shipped. Your download link appears straight after checkout and is also emailed to you.
Can I get help if I'm stuck?
Yes. Message us at info@phkmedia.co.uk and we'll help you set it up.