01
Vehicles
Up to 100, with registration, make/model, type, main driver, location, and in use or off road
For UK small businesses running vans & cars
7 reasons no MOT, tax or licence check slips past
MOT, tax, insurance, service, plus the tail lift inspection and the tachograph: every van has five dates, and every driver has a licence to check. This fleet tracker puts all of them on one list, most urgent first, so nothing slips past.
- Excel & Google Sheets, no macros
- Example + blank file
- Start-here guide
- One-off price, no subscription
Screens from the included example file. All names and figures are fictional.
100vehicles
100drivers
5due dates per vehicle
0macros, add-ons or subscriptions
The list
Why a ready-made tracker beats paper and a blank spreadsheet
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Five due dates per vehicle
MOT, tax, insurance, service, plus one item of your own (tail lift LOLER, tachograph calibration, etc.)
Get the tracker · £10.99 Instant download · Excel & Google Sheets
03
First MOT worked out from the first registration date when no MOT expiry is entered
(3 years for cars and vans, 1 year for lorries, editable per type)
Service due from the last service and the interval for that vehicle type
With a per-vehicle override
Drivers
Up to 100, with photocard expiry, last licence check, penalty points and Driver CPC. Drivers with more points get a shorter check interval (your own policy)
Due List
Every vehicle and driver date due in the next 90 days or overdue, most urgent first
Compliance Summary
One printable page (vehicles and drivers in date, items overdue, 12-month costs, next items due) with a sign-off box
Get the tracker · £10.99 Instant download · stuck? Email us for help
Compare
Three ways to keep these records
| Feature | Paper or notes | A blank spreadsheet | This tracker |
|---|---|---|---|
| Vehicles | ✗No | ~ If you build it | ✓ Built in |
| Five due dates per vehicle | ✗No | ~ If you build it | ✓ Built in |
| Drivers | ✗No | ~ If you build it | ✓ Built in |
| Due List | ✗No | ~ If you build it | ✓ Built in |
| Compliance Summary | ✗No | ~ If you build it | ✓ Built in |
| Cost | Free, plus your time | Free, plus your time | £10.99 once |
What's inside
Everything you download
3 files
- XLSX Fleet-Compliance-Tracker.xlsxfilled with fictional example data (14 vehicles, 12 drivers, a year of costs) so you can see how it works
- XLSX Fleet-Compliance-Tracker-BLANK.xlsxan empty copy, ready for your own fleet
- PDF Start-here.pdfone-page quick-start guide, including how to open it in Google Sheets
Also included
- Costs log with 12-month totals per vehicle, by category and by month
- Dashboard with 5 charts and a "What needs your attention" list, plus a Start Here tab with a health check that flags…
Good to know
- A Health check on the Start Here tab and a Check/Status column on every log flag missing or odd entries
- It does not connect to DVLA or the MOT database: you type the dates in (check them free at gov.uk/check-mot-history and gov.uk/check-vehicle-tax)
- Room for 100 vehicles, 100 drivers and 3,000 cost entries. Dates show as DD/MM/YYYY
Is it right for you?
Made for some, honestly not for others
A good fit if you…
- UK trades businesses, delivery firms, care agencies, charities and any small business running cars, vans or a few lorries
- use Excel or Google Sheets on a computer
- want to pay once, not another subscription
Not for you if you…
- need Apple Numbers or mobile-only editing
- want someone to do the records for you
How it works
Three steps to get going
- 1
Set up once
Business, warning days, licence-check policy, vehicle types, locations and cost categories on Settings
- 2
Add each vehicle and driver
And log costs as they come in.
- 3
Check the Due List weekly and print the Compliance Summary when…
Microsoft Excel2010 or newer (Windows & Mac) and Microsoft 365
Google SheetsFree Google account. Upload the .xlsx, then set the locale to United Kingdom
0
No macrosNothing to enable, no add-ons or subscriptions. Not designed for Apple Numbers or mobile-only editing. A computer is recommended
- Instant download
- Example + blank file
- Start-here guide
The offer
Complete Fleet MOT & Tax Tracker
£10.99one-off · no subscription
- Filled with fictional example data (14 vehicles, 12 drivers, a year of costs) (Fleet-Compliance-Tracker.xlsx)
- An empty copy, ready for your own fleet (Fleet-Compliance-Tracker-BLANK.xlsx)
- One-page quick-start guide, including how to open it in Google Sheets (Start-here.pdf)
- Licensed for use within one business or household
Price includes VAT where applicable — calculated at checkout. Secure checkout by Payhip.
Questions? Email info@phkmedia.co.uk
Stuck after you buy? We'll help you set it up.
Digital download, nothing is posted. This tracker is a record-keeping aid, not legal or fleet compliance advice. Terms & licence.
Bundle
Also in 2 bundles with related tools
Health & Safety Compliance PackAn inspector, insurer or auditor asks to see your records. Instead of a box of paper logbooks, you open five dashboards that show what was checked…
£33.99£56.95 one by one
Construction & Trades BundleSubbies to pay with the right CIS deduction, a new labourer starting Monday, a van MOT due, a near miss on site and a snag list for the handover.
£36.99£59.95 one by one
FAQ
Questions people ask
Does it send reminders?
No, but the Due List and Dashboard show what is due as soon as you open it.
Can several people use it?
Yes, in Google Sheets you can share it with your team.
What happens after I pay?
This is a digital product. Nothing physical will be shipped. Your download link appears straight after checkout and is also emailed to you.
Can I get help if I'm stuck?
Yes. Message us at info@phkmedia.co.uk and we'll help you set it up.