01
Suggests a RIDDOR category
(death, specified injury, dangerous occurrence, non-worker to hospital, over-7-day injury) and a report-by date, and flags over-3-day injuries as record only
For UK businesses, schools, sites & venues
6 reasons to keep your accident book digital
Someone slips in the loading bay. You write it down, but then: does this one need reporting to HSE, by when, and did anyone ever fix the thing that caused it? This accident book and incident log answers all three.
- Excel & Google Sheets, no macros
- Example + blank file
- Start-here guide
- One-off price, no subscription
Screens from the included example file. All names and figures are fictional.
41fictional example incidents
1page printable incident report
0macros
The list
Why a ready-made log beats paper and a blank spreadsheet
02
Automatic status for every incident
RIDDOR overdue, report by a date, action overdue, action open or closed
Get the log · £10.99 Instant download · Excel & Google Sheets
03
Follow-up actions with an owner, due date and done date, so nothing is forgotten
One-page printable Incident Report for any reference, with sign-off lines
Dashboard
Incidents by month, by location and by status, days lost, a needs-action list and a "What needs your attention" list
Start Here tab with a 3-step plan and a health check
(duplicate refs, missing or future dates, text in days off)
Get the log · £10.99 Instant download · stuck? Email us for help
Compare
Three ways to keep these records
| Feature | Paper or notes | A blank spreadsheet | This log |
|---|---|---|---|
| Suggests a RIDDOR category | ✗No | ~ If you build it | ✓ Built in |
| Automatic status for every incident | ✗No | ~ If you build it | ✓ Built in |
| Dashboard | ✗No | ~ If you build it | ✓ Built in |
| Start Here tab with a 3-step plan and a health check | ✗No | ~ If you build it | ✓ Built in |
| Cost | Free, plus your time | Free, plus your time | £10.99 once |
What's inside
Everything you download
3 files
- XLSX Accident-Incident-Log.xlsxfilled with fictional example data (41 incidents at a warehouse) so you can see how it works
- XLSX Accident-Incident-Log-BLANK.xlsxan empty copy, ready for your own records
- PDF Start-here.pdfone-page quick-start guide, including how to open it in Google Sheets
Good to know
- A Health check on the Start Here tab and a Check/Status column on every log flag missing or odd entries
- RIDDOR rules checked on hse.gov.uk (When do I need to report an incident?; Types of reportable incidents) on 02/11/2026. The report-by days are on the Settings tab
- Room for 1,000 incidents. Dates show as DD/MM/YYYY
Is it right for you?
Made for some, honestly not for others
A good fit if you…
- UK businesses, schools, sites and venues
- use Excel or Google Sheets on a computer
- want to pay once, not another subscription
Not for you if you…
- need Apple Numbers or mobile-only editing
- want someone to do the records for you
How it works
Three steps to get going
- 1
Set up once
Business name, locations and first aiders on Settings
- 2
Log every incident
What happened, who, injury, days off and the follow-up action
- 3
Check the Dashboard weekly
Report flagged incidents to HSE and close actions
Microsoft Excel2010 or newer (Windows & Mac) and Microsoft 365
Google SheetsFree Google account. Upload the .xlsx, then set the locale to United Kingdom
0
No macrosNothing to enable, no add-ons or subscriptions. Not designed for Apple Numbers or mobile-only editing. A computer is recommended
- Instant download
- Example + blank file
- Start-here guide
The offer
Ultimate Accident Book & Incident Log
£10.99one-off · no subscription
- Filled with fictional example data (41 incidents at a warehouse) (Accident-Incident-Log.xlsx)
- An empty copy, ready for your own records (Accident-Incident-Log-BLANK.xlsx)
- One-page quick-start guide, including how to open it in Google Sheets (Start-here.pdf)
- Licensed for use within one business or household
Price includes VAT where applicable — calculated at checkout. Secure checkout by Payhip.
Questions? Email info@phkmedia.co.uk
Stuck after you buy? We'll help you set it up.
Digital download, nothing is posted. This log is a record-keeping aid, not health and safety or legal advice. Terms & licence.
Bundle
Also in 4 bundles with related tools
Employer Complete BundleIt's Monday, someone has called in sick, a new starter needs a right to work check, the tronc is due and the fire alarm test was last week, or was it?
£84.99£137.90 one by one
Health & Safety Compliance PackAn inspector, insurer or auditor asks to see your records. Instead of a box of paper logbooks, you open five dashboards that show what was checked…
£33.99£56.95 one by one
Hospitality BundleClose of service: fridges to check, tills to cash up, tips to share fairly, and the cleaning chemicals file still out of date.
£41.99£69.95 one by one
Construction & Trades BundleSubbies to pay with the right CIS deduction, a new labourer starting Monday, a van MOT due, a near miss on site and a snag list for the handover.
£36.99£59.95 one by one
FAQ
Questions people ask
Does it report to HSE for me?
No. It flags what may need reporting and by when; you report online at hse.gov.uk/riddor.
Does it flag occupational diseases or gas incidents?
No, those need checking separately.
Can several people use it?
Yes, in Google Sheets you can share it with your team. Keep it private: it holds personal data.
What happens after I pay?
This is a digital product. Nothing physical will be shipped. Your download link appears straight after checkout and is also emailed to you.
Can I get help if I'm stuck?
Yes. Message us at info@phkmedia.co.uk and we'll help you set it up.