01
PTO & Leave Tracker
Annual leave balances, UK bank holidays and a team calendar
On its own: PTO & Leave Tracker, £16.99.
Bundle · for small UK employers
10 tools a UK employer needs, in one download
It's Monday, someone has called in sick, a new starter needs a right to work check, the tronc is due and the fire alarm test was last week, or was it? This bundle puts the 10 records a UK employer keeps in one download.
- 10 tools, one download
- Example + blank files
- A Start-here guide for each tool
- One-off price, no subscription
Screens from the example files in this bundle. All names and figures are fictional.
10tools in one download
£137.90for the same tools bought one by one here
£84.99for the bundle, one-off
0macros, add-ons or subscriptions
The list
What you get, tool by tool
02
Bradford Factor Absence Tracker
Sickness absence log with Bradford scores and return-to-work tracking
On its own: Bradford Factor Absence Tracker, £10.99.
Get the bundle · £84.99 Instant download · one-off price
03
Holiday Pay Calculator
12.07% accrual for irregular hours and the 52-week average holiday pay check
On its own: Holiday Pay Calculator, £13.99.
04
Training Matrix & Certification Tracker
Every employee x every course, with certificate expiry dates in red, amber and green
On its own: Training Matrix & Certification Tracker, £13.99.
Get the bundle · £84.99 Every tool has its own Start-here guide
05
Right to Work Check Register
Manual, share code and digital ID checks with follow-up dates for time-limited permission
On its own: Right to Work Check Register, £13.99.
06
Tronc & Tips Tracker
Fair tip shares to the penny with pay-by dates under the Allocation of Tips Act
On its own: Tronc & Tips Tracker, £19.99.
07
CIS Contractor Tracker
CIS deductions, payment statements and monthly CIS300 return figures for up to 100 subcontractors
On its own: CIS Contractor Tracker, £12.99.
08
Accident Book & Incident Log
Accidents and near misses with RIDDOR report-by dates and follow-up actions
On its own: Accident Book & Incident Log, £10.99.
09
COSHH Register
Hazardous substances, safety data sheets, review dates and LEV and mask checks
On its own: COSHH Register, £10.99.
10
Fire Safety Logbook
Fire alarm, emergency lighting, extinguisher checks, drills, faults and training
On its own: Fire Safety Logbook, £12.99.
Get all 10 tools for £84.99 Instant download · stuck? Email us for help
The maths
What the 10 tools cost on their own
| Tool | Format | Price here |
|---|---|---|
| PTO & Leave Tracker | Excel & Google Sheets | £16.99 |
| Bradford Factor Absence Tracker | Excel & Google Sheets | £10.99 |
| Holiday Pay Calculator | Excel & Google Sheets | £13.99 |
| Training Matrix & Certification Tracker | Excel & Google Sheets | £13.99 |
| Right to Work Check Register | Excel & Google Sheets | £13.99 |
| Tronc & Tips Tracker | Excel & Google Sheets | £19.99 |
| CIS Contractor Tracker | Excel & Google Sheets | £12.99 |
| Accident Book & Incident Log | Excel & Google Sheets | £10.99 |
| COSHH Register | Excel & Google Sheets | £10.99 |
| Fire Safety Logbook | Excel & Google Sheets | £12.99 |
| Bought one by one | £137.90 | |
| This bundle | £84.99 once |
Prices are this site's current prices for each tool, including VAT where applicable, as shown on each tool's own page.
What's inside
Everything you download
5 files
- PDF Start-here.pdfopen this first. It lists every file, says which one to open first, and includes each tool's one-page guide
- ZIP 1-PTO-Bradford-Holiday-Pay.zipPTO & Leave Tracker (example .xlsx with fictional data, -BLANK .xlsx, Start-here guide); Bradford Factor Absence…
- ZIP 2-Training-Matrix-and-Right-to-Work.zipTraining Matrix (example .xlsx with fictional data, -BLANK .xlsx, Start-here guide); Right to Work Check Register…
- ZIP 3-Tronc-Tips-and-CIS-Contractor.zipTronc & Tips Tracker (example .xlsx with fictional data, -BLANK .xlsx, Start-here guide); CIS Contractor Tracker…
- ZIP 4-Accident-COSHH-Fire-Safety.zipAccident Book & Incident Log (example .xlsx with fictional data, -BLANK .xlsx, Start-here guide); COSHH Register…
In this bundle
Good to know
- Every example file uses fictional names and figures
- Each spreadsheet has built-in checks that flag missing or odd entries
Is it right for you?
Made for some, honestly not for others
A good fit if you…
- small UK employers who do their own HR and admin without HR software: hospitality, trades, shops, offices and practices
- need several of these records, not just one
- want to pay once, not another subscription
Not for you if you…
- need Apple Numbers or mobile-only editing
- want someone to do the records for you
How it works
Three steps, about 5 to 15 minutes to set up
- 1
Open each example file to see how it works
Use the -BLANK copies.
- 2
Start with the tools you need this month (for example leave
Right to work, accident book), then add the rest.
- 3
Check each Dashboard weekly
It lists what is due, overdue or missing
Microsoft Excel2010 or newer (Windows & Mac) and Microsoft 365
Google SheetsFree Google account. Upload the .xlsx, then set the locale to United Kingdom
0
No macrosNothing to enable, no add-ons or subscriptions. Not designed for Apple Numbers or mobile-only editing. A computer is recommended
- Instant download
- Example + blank files
- Start-here guide
The offer
Ultimate UK Employer Complete Bundle
£84.99one-off · no subscription
£137.90 if you buy the 10 tools one by one here
- PTO & Leave Tracker (Excel & Google Sheets)
- Bradford Factor Absence Tracker (Excel & Google Sheets)
- Holiday Pay Calculator (Excel & Google Sheets)
- Training Matrix & Certification Tracker (Excel & Google Sheets)
- Right to Work Check Register (Excel & Google Sheets)
- Tronc & Tips Tracker (Excel & Google Sheets)
- CIS Contractor Tracker (Excel & Google Sheets)
Price includes VAT where applicable — calculated at checkout. Secure checkout by Payhip.
Questions? Email info@phkmedia.co.uk
Stuck after you buy? We'll help you set it up.
Digital download, nothing is posted. These templates are record-keeping aids, not legal, HR, tax or health and safety advice. Terms & licence.
Just need one?
Each tool is also sold on its own
PTO & Leave TrackerKnow every employee's holiday balance today, who is off next, and what needs your attention, without HR software or a monthly fee.
£16.99
Bradford Factor Absence TrackerSee every employee's Bradford score over a rolling 52 weeks, who has reached a review point, and which fit notes and return-to-work interviews are…
£10.99
Holiday Pay CalculatorZero-hours, casual and term-time staff build up holiday at 12.07% of the hours they work, and their holiday pay must be worked out from their average…
£13.99
Training Matrix & Certification TrackerCertificates expiring, new starters missing their induction, someone asking who still needs fire safety?
£13.99
Right to Work Check RegisterEvery UK employer must check that each person has the right to work before they start, keep a dated copy, and do a follow-up check before…
£13.99
Tronc & Tips TrackerSince 1 October 2024 every tip, gratuity and service charge must reach your staff in full, be shared fairly, and be paid by the end of the month…
£19.99
CIS Contractor TrackerPaying subcontractors under the Construction Industry Scheme?
£12.99
Accident Book & Incident LogSomeone slips in the loading bay. You write it down, but then: does this one need reporting to HSE, by when, and did anyone ever fix the thing that…
£10.99
COSHH RegisterYour COSHH folder says the floor stripper was assessed, but when is the review due?
£10.99
Fire Safety LogbookResponsible for fire safety? This Master UK Fire Safety Logbook keeps every alarm test, emergency lighting check, extinguisher check, fire door…
£12.99
FAQ
Questions people ask
Do I need all 10?
No. Start with the ones you need now; each works on its own and none depends on another.
Does it run payroll?
No. The holiday pay, tronc and CIS tools work out figures for you to put through your payroll.
Is it a subscription?
No. You pay once and keep the files.
What happens after I pay?
This is a digital product. Nothing physical will be shipped. Your download link appears straight after checkout and is also emailed to you.
Can I get help if I'm stuck?
Yes. Message us at info@phkmedia.co.uk and we'll help you set it up.